Nobody wants to be that manager that is always looking over the shoulders of their employees. It would be nice to know that your employees are always on task while they are on the clock and that they are being as productive as possible. After all, not being productive means less profit for your company. Wouldn’t it be nice to be able to see where your employees are and what they are accomplishing throughout the day?
Luckily for businesses everywhere, there is currently a rise in the popularity of time-tracking apps. When we stop and look at all the benefits offered by these time-tracking apps, the rise in popularity that we see is completely understandable. With a great employee time tracking app, you will boost productivity, manage your projects better, and set more realistic timelines for projects. But how exactly can these apps help maximize the productivity of your employees? Let’s look at a few tips and tricks to help you get started.
Before we can trust even the best time-tracking software to turn your employees into productive and busy bees, it will be useful to practice a few basic time management tips. The first tip is to understand how your employees currently spend their time. If you find they are overbooked, you may want to consider cutting back on their mandatory tasks and eliminating any empty time they may have.
Tracking your time is also a very helpful time management tip. One important thing to remember is to try to accomplish your most crucial task for the day first thing in the morning. This will help you get it out of the way so you can focus on smaller tasks. Planning your tasks ahead of time and marking them in a calendar will also help you get the most amount of work out of the time that you have available to you.
Additionally, controlling the time that you work on each task can help prevent burnout from working on the same thing for a long period. To ensure that you are not overbooked, you cannot be afraid to tell someone that you are unavailable. Doing so will allow you to focus more fully on the task that you already have at hand. Perhaps the hardest tip of all is this last one: cut down on distractions! Turn off the sound and notifications on your phone and close your email, because when it’s time to focus, it’s time to focus!
Most time-tracking software can help make those time-management tips much more manageable. With task management features on most time-tracking apps, you will be able to assign the most important tasks for the day, ensuring that those will get done first. This means that you can rest assured knowing that your employees’ time is being used for the most important tasks.
Many employee time-tracking apps also have a calendar feature that can be viewed by anyone in the company. You, as the manager, will be able to set deadlines and reminders so that everyone knows when each project is due. The tasks in your work calendar can be assigned to the company as a whole or to individual employees who are working on that particular task. Having this information readily available on a time-tracking app everyone uses ensures all employees will be up to date with any changes in the schedule.
A lot of the available time-tracking software will also provide you with real-time and overall time reports. These reports will allow you to see how each employee is spending their time on each assigned task. The valuable information that you will gain from these reports will help you make wiser decisions in the future about any upcoming tasks and who is the best employee to place on that task.
With JCards, you can schedule tasks for the day within a matter of seconds, even assigning these tasks to employees who will be the best fit for them. By doing this, you will then send out an alert to all affected employees so they are aware of any schedule changes. The tasks will also be added to the calendar in case anyone wants a second look.
JCards also provides real-time and general reports that will allow you to track job progress, track your employees’ time and attendance, and even physically track your employees with the GPS Tracking feature. It’s no secret that being in the incorrect location is not a good way to manage your time and productivity level. The photo attachment feature allows your employees to send visual evidence of tasks completed, letting you rest easy knowing that you and all your employees are managing your time and maximising your productivity.